Creating Agent Events in hyTours (eg. Staff Meetings, Move-ins)
How to Schedule Agent Events
If there is a non-tour Agent Event that needs to be booked such as a lease signing, lease orientation, or any other event that requires any number of Agents to be in attendance, that can be just as easily booked through hyTours in the same fashion as you would book a property tour.
Step 1: Click on the day you wish to book the Agent Event.
Step 2: Choose "Agent Events" from the drop-down menu of Events in the "New Event" window.
Step 3: Fill out a title for the event, enter in any information in the “Notes” field, and depending on how many agents you require for the event, choose the appropriate number of tour slots to use (In our example below, we have selected the option “Use ONE tour slot”).
Step 4: Click "Create" and your Agent Event will appear on your calendar with its own unique color coding.
How to Schedule Staff Meetings
Staff meetings can be scheduled in the same fashion as you would schedule an Agent Event or property tour.
Step 1: Choose the day you wish to schedule your Staff Meeting.
Step 2: Choose "Staff Meetings" under the "Event" drop-down menu of the "New Event" window.
Step 3: Fill out the title field.
Step 4: Enter in relevant notes.
Step 5: Choose the appropriate number of tour slots to use - most likely ALL tour slots since a staff meeting will occupy all agents' time.
Step 6: Click "Create" and now you can see the Staff Meeting on your calendar with its own unique color code.
Quick Note: Agent events are great for quick meetings, move ins, etc. However, if you are going to have shorter hours or close for a holiday, we recommend you to enter the information in the Holidays and Exceptions page.
That concludes our tutorial on how you can create Agent Events.